Vacation Information

• All Regular Full-Time employees accrue their annual vacation entitlement on a bi-weekly basis which is visible on the online pay record via the Staff Portal
• Employees are to use their annual vacation entitlement in the year in which it is earned. As an example, if an employee is entitled to four (4) weeks' vacation, they are to use this accrued vacation time by the end of the same calendar year.
• If the employee does not request to have all of their annual vacation hours approved through the vacation planning process, the manager will meet with the employee and a vacation schedule will be developed in collaboration to the extent possible in order to comply with the policy.
• Employees that have accumulated vacation will not be permitted to use vacation to bridge up to their official retirement date. Accumulated vacation hours will be paid as a lump sum on the employee's final pay date. 

An online tool has been created that will enable you to calculate your accrual rate and hours remaining at any given date. Please see below for further information and the link to the calculator. 

All employees at the beginning of the year will have to plan for when they would like to take their annual vacation to ensure all vacation time is accounted for. Subject to approval with applicable processes (e.g. vacation planning timelines). There may be times where you will have a negative vacation balance which must balance out at the end of the year. You will be paid for all vacation hours you are entitled to.

If you have supplementary vacation, bonus vacation or lieu banks, the balances in these banks will be applied to the negative vacation to repay the balance/overpayment. If you do not have other balances to cover the overpayment, the Human Resources Team will reach out to you to discuss a plan for repayment.

• Accumulated but unused vacation hours will be paid out upon termination/retirement at the employee's current rate of pay. The payment will automatically be deposited on the employee's final pay deposit, or shortly thereafter.
• Any employee that leaves the employment of the hospital with a negative vacation bank will be required to reimburse the Hospital for the excess vacation paid to the employee. Such reimbursement shall be made from the employee's final pay cheque or any other means necessary.